TERMS AND CONDITIONS
mci group France has been entrusted with the general logistics and organization of the 1st Insights Intestinal Failure here below referred to as “the Event”, to be held from the afternoon of Sunday 17, through 18 May 2026, in Paris, France.
mci group France may also be referred to as “The Organizer” here below. The person or Organization making a reservation to book an exhibition space buying an advertisement or becoming a sponsor to the Event may also be referred to as “the Buyer”. Both the Organizer and the Buyer may also be referred to as “the Parties”.
RESERVATIONS
To become a partner or to book one or more exhibition stands (virtual and/or in-person), or any other digital or in-person partnership, marketing or advertising element, you must return the completed, dated, and signed booking form(s) to the IIF 2026 Congress Secretariat, either by postal mail or by scanned document via email.
In the absence of a specific written contract between the Parties, the electronic signature of the reservation form(s) constitutes a firm commitment and compel, if applicable, the subscriber to accept both the general conditions, the exhibition rules & regulations as well as all the specific conditions related to the Event. No verbal nor telephone agreement will commit the Organizer unless confirmed in writing.
Bookings will be attributed in order of arrival unless specific event conditions state differently and are subject to payment in full and the agreement of the Organizers. Once the bookings have been confirmed, no change will be possible without the Organizer’ written agreement. All payments must be received by the Organizer prior to the Event as per the general or specific Event conditions.
No Buyer will be allowed to be listed as a sponsor/exhibitor/ advertiser in the Event publications nor begin move-in operations until full payment is received by the Organizer according to the here below stated conditions.
As for the Exhibition, the floor plan presented in the exhibition brochure is noncontractual. It is subject to acceptance by the Local Public authorities and its official Fire & Safety Regulation Services. The Organizer reserve the right to change if deemed advisable, the location, size and layout of the surfaces requested by the exhibitor.
BOOKING CONFIRMATION CONDITIONS
For bookings received, an invoice will be issued once the completed booking form is received by the Organizer. Payment of the 50% deposit is due upon receipt of the invoice. Should payment not be received by mci group France within this time frame, the Organizer reserve the right to cancel the corresponding booking and charge the 50% deposit. The total balance due is to be settled by 15 March 2026 at the latest. Non-payment by this stated deadline may lead to cancellation of the reservation (booth or any other item), and without reimbursement of the sums paid.
ACCEPTANCE OF BOOKINGS
The Organizer reserve the right to refuse bookings from Buyers not meeting standard requirements nor expectations and reserve the right to curtail or close stands, wholly or partially, that reflect unfavourably on the character and the purpose of the Event. Any outstanding fees due from past events from the Buyer to the Organizer may result in the refusal of the reservation until the payment of such outstanding fees has been received by the Organizer. The reservation would then be considered by the Organizer based on availability at that specific time.
PAYMENT INSTRUCTIONS
The Organizers (mci group France) are the sole competent and authorised company to receive payments for this Event.
> Bank transfer to the order of IIF 2026/ Mci group France
LCL - Banque des Entreprises - Centre d’Affaires Entreprises Grands Comptes - 18 rue de la République - 69002 Lyon
Code Banque : 30002 - Code guichet : 05666
Numéro de Compte : 000 006 0133 P - Clé RIB : 15
IBAN : FR91 3000 2056 6600 0006 0133 P15
BIC : CRLYFRPP
(For any bank transfers the Buyer must indicate the reason for payment on the transfer form, e.g., sponsorship, booth payment, advertising etc.).
> The Organizer also accept the following credit cards under certain conditions:
VISA, MASTERCARD, EUROCARD and AMERICAN EXPRESS.
CANCELLATION CONDITIONS (APPLICABLE TO ALL BOOKINGS)
Any cancellation and/or modification of your initial reservation must be made in writing to the IIF 2026 Congress Secretariat and will be subject to the following cancellation conditions:
- From the date of signing the reservation form until February 15, 2026: 50% of the total amount including VAT is non-refundable.
- From February 16, 2026 onwards: 100% of the total amount including VAT is non-refundable.
After a booking has been confirmed, a reduction of booth space, a modification of booth type or any other kind of item reduction, is considered as a cancellation and will be governed by the above cancellation policy. As for the exhibition, a reduction in space may result in relocation of exhibit space at the discretion of the Organizer.
LOCAL AND SITE REGULATIONS
Buyers shall abide by the local and site regulations with respect to law and order, as well as safe and security. The Organizer will take appropriate action against those who do not comply with the regulations. The Organizer have the authority to demand removal/ change of any tools/papers/ documents/ structures which are not in accordance with the Event rules or even cancel the participation of the Buyer. The decision of the Organizer will be final and binding.
ENTRY TO THE EVENT VENUE AND EXHIBITION
Access to the exhibition will only be possible for registered delegates. Exhibitor badges will allow access to the sessions and to the exhibition (refer to conference regulations policy).
USE OF RENTED SPACE AND BUILDING RULES
The use and branding of exhibit space may not exceed the rented surface. The height limitation as communicated in the Exhibition Service Manual must be respected both for physical and visual devices (e.g., lasers, gobos, etc.).
INSURANCE
The Buyer renounces to take recourse against the Organizer or against the owners of the premises and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc...) along with public liability covering the permanent or occasional staff employed by the Buyer, present at the Event. None of the Organizer’ Insurance will cover the Buyer’s activities during the Event. The Buyer must maintain at their own expense public liability insurance covering legal liability in respect of:
(i) Damage to any real or personal property, including any damage to the Venue or to any fitting, equipment, or other property in the Venue.
(ii) injury to, or death of, any person arising out of or in connection with the Buyer’s participation in or attendance at the Event; and (iii) their employees, agents, and contractors.
(b) The period of insurance shall be from the time the Buyer first enters the Venue until all their exhibits have been properly removed to the satisfaction of the Organizer.
(c) The Buyer will indemnify and hold the Organizer and its representatives harmless in respect of all costs, claims, liabilities, losses, demands, proceedings, and expenses to which the Organizer and its representatives may in any way be subject as a result of the Buyer’s participation in the Event.
(d) If the Organizer so demands the Buyer must provide proof to the Organizer that the Client has adequate insurance coverage.
(e) The Organizer will not, in any event, be held responsible for any loss or damages whatsoever (including loss of profits suffered by the Buyer) as a result of any restrictions or conditions which prevent the construction, erection, completion, alteration or dismantling of the Buyer’s stand or for the failure of any service normally provided at the listed Venue, for the cancellation or parttime opening of the Event either as a whole or in part, or for amendments or alterations to all or any of the ‘Terms & Conditions caused by any circumstance not within the Organizer’s control.
The Organizer strongly recommend the Buyer to obtain adequate cover for travel cancellation, health, accident, and cancellation insurance before they depart to the Event or leave their country.
FAILURE TO OCCUPY SPACE
Exhibitors not occupying booth space by 17 May 2026 2:00 pm, will forfeit their booth space without refund. The space may be resold or used by the Organizers.
FORCE MAJEURE
In the Case of Force Majeure, the event dates may be changed, or the latter may be purely and simply cancelled, the Organizer are not liable for failing to perform their obligations under this Agreement due to acts of God, natural disasters, pandemics, war, civil disturbance, or government action preventing the Organizer to perform their obligations under this Agreement where the cause is beyond the Organizer’s reasonable control (each a Force Majeure Event). The Organizer will provide written notice to the Sponsors, partners & exhibiting companies within a commercially reasonable time and use best efforts to resume performance as soon as reasonably possible. The Organizer may propose to amend the Services, notably by proposing an alternative venue and/or dates, that the Sponsors, partners & exhibiting companies shall consider in good faith and shall not reject without valid and objective reasons. In case the Event date is postponed or cancelled for reasons beyond the Organizer’s control (Force Majeure Event), the Organizer shall charge a 10% fee to the sponsors, partners & exhibiting companies covering services reasonably caused by the termination of this Agreement or the cancellation of the Event, and the time spent by the Organizer to mitigate the effects of the Force Majeure event.
SECURITY
Likewise, and especially in case of risk of harm to any person’s security (and independently from any case of Force Majeure), the Event Organizer reserve the right to change the Event location and, if necessary, to move the Event to another country or region than the one initially planned. The Event cancellation conditions stated below shall apply; the Organizer strongly recommend that Buyers subscribe adequate insurance covers and adequate cancellation insurance. In the Event of litigation, jurisdiction falls under the Paris Law Courts alone.
INTERPRETATION OF THE REGULATIONS AND AMENDMENTS
The Organizer is the sole competent authority as to problems arising from the interpretation of the here enclosed regulations and their enforcement. Any expenses resulting from the non-observance of the here enclosed regulations will be chargeable to the Buyer. mci group France reserves the right to change or to complete the here-enclosed regulations without prior notice, but the Buyer will be informed.
EXHIBITOR/SPONSOR–SERVICES MANUAL
A Service Manual will be sent to every duly registered Buyer a few months before the Event. This manual contains all the necessary information regarding general conditions, safety regulations, booth set-up and arrangement conditions, description of the booth, specification documents and maps along with order forms and prices for all necessary services (telephone, electricity, transport, storage...) required by the Buyer.
HEALTH AND SAFETY LAWS AND REGULATIONS AT WORK
It is the responsibility of the Buyer to ensure that his contractor, employees, displays and exhibits all comply with the latest legislation regarding Health and Safety at Work regulations. The Organizer cannot be held responsible for the Buyer’s non-compliance to these laws and regulations and is entitled to stop booth building or remove the booth if the latter is not compliant with the local regulation and this without any possible claims against the Organizer.
THIRD PARTY COMPANIES
The Organizer will communicate exclusively with clearly identified third party Companies officially mandated by the Buyer (participating exhibitors and sponsors). Queries received from third party Companies (i.e., communication and press agencies) which do not clearly indicate which Buyer they are representing will not be answered. It is the responsibility of the Buyer to inform the Organizer of the full contact details of the third-party Companies they are working with.
PRESS CONFERENCES AND SIDE EVENTS
Press conferences and side events, as a meeting, virtual meeting, or networking event, organized by the Buyer or its duly authorized representatives may only be organized at times specified by the Organizer. The Organizer must be notified of any planned press conferences and all journalists must be officially registered to attend the Event.
ONSITE PROMOTION
Promotion onsite (at the Event) must be limited to the confines of the exhibit space, and/or to the meeting rooms rented by the sponsor/ exhibitor. It is completely forbidden to distribute any documents/gifts or any other type of goods in the common areas of the Event to promote your company. The Organizer reserve the right to close their booth if the Buyer is also exhibiting at the Event. Buyers holding any type of event outside the Novotel Paris Tour Eiffel without authorisation will see their participation to the Event automatically cancelled without any reimbursement.
VISA AND DOCUMENTATION REQUIRED TO TRAVEL TO THE COUNTRY OF THE EVENT
Entry and visa information is available at: https://www. france-visas.gouv.fr/en/web/france-visas/businesstravel
It is recommended that you plan your travel in advance and that you apply for your visa early, should you need one. The Organizer are NOT responsible for arranging visas. However, should you need an official invitation letter for visa application purposes, you may contact the Organising Secretariat: registration@insightsif.com
No exhibition nor registration fee refund will be issued for cancellation or nonattendance due to failure to obtain a visa.
DATA PROTECTION CLAUSE – ORDER FORM - EXHIBITORS AND SPONSORS
1 - In accordance with European data protection regulation, in particular Regulation (EU) No. 2016/679 on the protection of natural persons with regard to the processing of personal data, Mci group France, as data controller, processes the Buyer’s personal data for the purposes of:
(I) managing and organising the Event, in particular the management of the Buyers’ reservation (II) managing and organising prospecting and loyalty (III) enabling the Buyer to benefit from our services (IV) enabling the Buyer to receive our news. These data processes have as legal basis the execution of the contract: the information we collect is necessary for the implementation of the contract to which the Buyer has adhered, failing which the contract cannot be executed. Buyer’s data are retained for the time necessary for processing purposes, namely 5 years from the end of the business relationship.
For processing purposes, the data of the Buyer’s data - or transmitted by him - will be transmitted to the following recipients: management service providers of our Customer Relationship Manager, service providers in charge of management, and event service providers (reception service providers, security, printing, etc.). The data necessary for mci group France to fulfil the purposes described above are those appearing on this order form. In accordance with the regulations in force, the Buyer’s benefits from a right of access, rectification, limitation, deletion, and portability on his data. The Buyer may also object to the processing of his personal data concerning him and lodge a complaint with the data protection and control authority. The Buyer may exercise his rights by sending a request to the following address: privacy@ mci-group.com
2 - In any event, the Buyer acknowledges compliance with European data protection regulations for its own processing, including Regulation (EU) No. 2016/679 on the protection of personal data, foremost among which the integrity and confidentiality of data communicated by participants and compliance with their data- retention periods. In case of communication to mci group France by the exhibitor/sponsor of a personal data file, the exhibitor/ sponsor acknowledges having informed and obtained the consent of the person(s) concerned by this communication.
3. If delegates have consented, the exhibitor/sponsor may retrieve delegates’ personal data. The way this information is stored and processed is subject to the privacy policy of the exhibitor/sponsor company. mci group France cannot accept any liability in this regard.